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Good Value Calendars General Info


Placing Orders

Standard Production Times

Production time is listed for each product on the product page. Seasonal fluctuations and size of order might affect lead times. Production time begins the day after an order is considered production ready.

Production Ready Order

Orders are considered production ready when we have received the following information: artwork, ad copy layout, typestyle and size, item numbers and description, color of imprint and color of item, quantity, shipping method, ship address and ship date, approval of proof (if proof is requested), approval of credit or cash with order, and special instructions.

Early Pricing

To qualify for early pricing the order must be production ready by July 1. 2016. To determine if early pricing is available see individual product pricing.

Catalog Price Increases

Every effort was made to identify and project material costs from our suppliers for final catalog pricing. Applicable increases are included in our current pricing. However, due to the volatility of crude oil prices and the associated impact on raw material costs, we reserve the right to change catalog prices if necessary, at any time without notice. If this is required, every attempt will be made to announce changes ahead of time. We understand and regret the inconvenience this may cause you and your customers.

Invoices

Invoices are sent after orders are produced, regardless of shipment date.

Samples

Samples are available on all products upon request. Please specify the sample calendar year on the purchase order. Samples will be shipped best way. If a specific shipping method is required, please provide shipping account information.

Cancellations

No cancellations without approval. Cancellations must be submitted in writing. You will be charged $25.00(X), plus all costs incurred before cancellation request is received at the factory.

Return Policy

Unauthorized returns will not be accepted. Any complaint must be registered within 30 days of shipment.

Quantity

Less than Minimum

There is a $30.00(G) charge for a less than minimum order. This applies to each ad copy below the standard catalog minimum. Absolute minimum is half of the first column quantity unless noted on the product page.

Overruns & Underruns

4% is understood to be acceptable per trade custom.

Ad Copy/Artwork

Repeat Orders (Applies to ad copy only)

Provide last year’ s order number with a copy of last year’s ad, and note any changes. Ad copy is kept electronically at the factory for one year. Unless repeat orders reference last year’s order number, they will be processed as a new order and the ad reset.

Typestyle & Ad Layout

We will use our professional judgment on typestyle and ad composition unless a particular layout and/or typestyle are specified. If you request "as close as possible to type shown," we will match or select a similar typestyle. Requests for exact type may need to be treated as artwork.

Supplied Artwork

Hard Copy: Physical artwork will be electronically reproduced . Send sharp, high-contrast, color-separated or black-and-white artwork that requires no touch up. This artwork will be discarded unless a return request is noted on the PO . Do not send the following types of material as Hard Copy Artwork: film, faxes, business cards, photocopies, wearables, magnets, printed materials such as yellow pages, stationary, magazine pages, or Web -based artwork.

Email: Within 24 hours of sending the order , email artwork. Please include purchase order number. When sending multiple files such as fonts, logos, and layout, we recommend that the files be compressed as .zip or .sitx. Artwork can also be transferred directly to us via the art transfer system. Both email and website are limited to 10 MB attachment size. Please contact customer service for information.

FTP: For large files, an FTP site is available by request only. Please contact the factory for information.

Disks & Drives: We accept a variety of disk formats. If you need more information, please contact the factory.

File Formats

Preferred Applications: ·Adobe® InDesign® · Adobe® Illustrator®· Adobe® Photoshop®

Acceptable File Formats:

  • QuarkXpress ®
  • Freehand® MX – saved as EPS
  • CorelDRAW® - exported as EPS with fonts converted to curves and embedded images included.
  • Press Quality PDF – PDF/X compliant PDFs are acceptable. PDFS must be created at the correct size. We cannot alter your PDF. Contact factory for more detailed instruction if needed.
  • Photos – saved as TIFF format, CMYK, scanned at 300 ppi at actual size. We prefer photos supplied in CMYK color. If you are working with CMYK images, please contact your sales rep for our press color profile to achieve the best quality color reproduction. We can also accept RGB image but please note that they will be changed to our CMYK color profile.
  • Line Art – should be created in a vector art program such as Illustrator® or CorelDRAW®. However, if this not possible, submit bitmaps scanned at a minimum of 800 ppi.
  • Any variations outside the specified file formats will incur additional charges.

Ad Copy Proofs

E-proof or faxed proof: free of charge
Mailed paper proof: $10.00(G) each
Full color mailed proofs: $35.00(G) each
Virtual calendar and ad proof: $25.00(G) each

Imprint Colors

Standard Imprint Colors

See each individual product page for standard colors and pricing.

Product/Color Variance

Due to the nature of the materials and the variance in manufactured products, we cannot guarantee exact matches within orders or on repeat orders.

Personalization

General Information

Personalization is available on spiral appointments with a black ad only. Electronic or typewritten list of names should be received at the factory no later than September 15 th to guarantee preholiday delivery. Fax copies are not acceptable. Call factory for production schedule. Orders will not be produced until complete list is received.

Supplying Names

Please submit your list of names using an Excel® spreadsheet, formatted like the example below.

First NameLast Name
ROBMEIER
JILLJOHNSON

We will not proofread customer-supplied lists of names. Therefore, we cannot be responsible for errors. Supply names exactly as they should appear on the calendars and in the correct format. If you choose Small Caps or Brush Script, your list or file must be supplied in upper/lower case. If not specified, the standard typestyle will be used.

If the order quantity exceeds the personalized quantity, please specify what we are to do with the balance .
We will not add, delete, or change names on lists already produced.
Standard Personalized Typestyle
Palatino Bold in all upper case as shown:
JOHN SMITH
If you would like to use a specific font, please contact the factory to determine if the style you are ordering offers this option.

Individual Mailing of Personalized Calendars

Please supply personalized names and addresses in the same document. Excel® or delimited text files are preferred.

Mailing

Due to ongoing US Postal regulations with the "Move Update Program," we cannot process individual mailed orders more than 45 days prior to your requested ship date.

Super Saver Service

We will generate mailing labels from a customer supplied Excel® spreadsheet, attach labels to packages, and mail. Spreadsheet format requirements are detailed at the bottom of this page. Charge: $0.25(G) each for non-personalized calendars; $0.35(G) each for personalized calendars; plus postage costs at current rates.

Regular Mail Service

If an Excel® spreadsheet is not available, we will generate mailing labels from a customer supplied hard copy list, attach labels to packages, and mail. Spreadsheet format requirements are detailed at the bottom of this page. Charge: $0.35(G) each for non -personalized calendars; $0.45(G) each for personalized calendars; plus postage costs at current rates.

Bulk Permit

No charge. All customer -supplied addresses are processed through current USPS address-matching software for the most efficient mailing of your product. We follow US Postal regulations, and shipments must meet all postal requirements . Required minimum: 200 pieces or 50 lbs. Call factory for details.

Imprinting Envelopes

$16.00(G) set-up (5 lines) plus $0.06(G) each running for one-color (black) imprinting.

Shipping Labels

Computer-generated shipping labels, printed with your name, will be provided at no charge.

Shipping

Unless an order specifically lists one of the storage dates offered, we reserve the right to ship as early as our production permits.

Title to and risk of loss of the goods will be transferred to the customer at the time of pickup by the carrier, at which time our responsibility will cease. Although we can assist you, freight claims for third-party shipments should be filed with the carrier.

Carrier Delays

We cannot be responsible for carrier delays.

Freight Charges

Added to customer invoice at published rates.

Drop Shipments

Shipments to multiple locations and/or attention lines per style/item all occurring at the same time, will not incur a drop ship fee for the first 20 locations. Each location after 20 will incur $8.00(Z) - domestic locations (including Canada) and $16.00(Z) – international locations.

Storage Release Dates:

PLEASE SPECIFY ONE OF THESE STORAGE RELEASE DATES:
May 1
June 1
July 1
August 1
September 1
October 1
October 15
November 1
November 15
December 1
Orders received after November 15 will be shipped off the production line.

Note: Unless indicated otherwise, all truck shipments will go prepaid. If it is necessary to remove an item from storage prior to ship date for any change, a $50.00(X) charge per style /per drop will apply.

Third Party Freight

Add $10.00(Z) per order, per ship-to locationwhen electing not to ship on BIC Graphic’s shipper account. Insurance must be handled by the consignee. If any selected third-party or freight collect fee gets charged back to BIC Graphic, these charges and any associated fees will be billed separately to your account. All third-party and freight collect shipments ship EXW factory.

International Shipping

For shipments outside United States (including Puerto Rico), declared values will be catalog pricing unless otherwise requested.

For international shipments (excluding Canada), the customer is responsible for all taxes, duties, brokerage fees, and miscellaneous charges related to the shipment.

For orders destined to Canada, prepaid shipments will be shipped DAP (Delivered At Place). If an international or Canadian order is shipped via a third party, these fees will be charged to the third party account.

For shipments with a declared value greater than $2,500 destined to a country other than Canada, a shipper’s export declaration (or Electronic Export Information) will need to be submitted to customs. All shipments that qualify for this requirement will have an additional $20 handling fee added to the shipping cost for both third party and prepaid shipments.

The factory is not responsible for delays in customs, ocean freight shipment delays, or air freight shipment delays beyond our immediate control.

Additional Freight Charges:

Charges from couriers for invalid addresses, change in transit, return due to refusal, or invalid account number will be billed as applicable.

Miscellaneous

Sizes: All sizes given in this catalog are approximations. For the convenience of our customers, actual dimensions have been rounded .

All prices are in U.S. funds, F.O.B . factory.

Re-Run Policy: We will re-run your order at no charge if your client has a change of company name or address that affects the advertising copy and order quantity meets catalog quantity. The new copy must be received in our office before July 1, 2016. Due to constant area code updates, we cannot extend this policy to phone number changes. E-mail changes are also not covered under this policy.

Return Policy: Shipments are sent prepaid and billed to the distributor unless your order requests collect shipment or third party billing. Freight charges are added to customer invoice at published rates. Orders requesting customer pick up that are not picked up within 72 hours of first call will incur storage charges.

Right to Refuse: We may refuse to produce an order when all artwork has been received and it is determined that the subject matter contained therein does not meet acceptable standards.

Intellectual Property:GOOD VALUE CALENDARS, ICATALOG, ICATALOGUE, BIC GRAPHIC, the BIC GRAPHIC logo , NORWOOD.COM, TRIUMPH, and all related trademarks, logos and trade dress are trademarks or registered trademarks of BIC Graphic and /or its affiliates or licensors in the United States and other countries and may not be used without written permission . All other trademarks are the property of their respective owners . The designs embodied in the products depicted in this catalog are the property of BIC Graphic, and/or its affiliates and licensors, and are protected under federal and international patent , trademark and copyright laws. Any use of these designs without the express written consent of BIC Graphic is prohibited. Purchase of products through this catalog does not constitute a license of any intellectual property between BIC Graphic and Customer. Please note that the pictures on our products were purchased for promotional product use only. We regret that these products may not be sold as retail, used for reproduction, dismantled for selling as prints, nor sold outside North America. The use of third-party logos, trademarks and trade names on products in this catalog are for illustrative purposes to represent BIC Graphic’s expertise in factory printing and design capabilities. Such use does not imply an endorsement or association between BIC Graphic and any third party, nor does it indicate that the product has been used or purchased by any third party. Products featuring these designs are not for sale to anyone other than authorized representatives of the owners of the logos, trademarks and trade names. BIC Graphic assumes no responsibility for determining the proper ownership or proper use of trademarks , logos and trade names. All responsibility and liabilities of this nature rest with the Customer. Customers placing orders with BIC Graphic represent and warrant to BIC Graphic that they have the authority to order, purchase and distribute the product with the trademarks, trade names and logos specified on the order , and that the use or display of the artwork will not violate any laws or client restrictions. Customers also agree to indemnify, defend and hold harmless BIC Graphic, its affiliates and licensors, from and against any and all claims, liabilities and expenses, including attorneys’ fees, arising out of or related to any actual or alleged infringement or misappropriation of any copyright, trademark or other proprietary rights of such merchandise. This provision will remain in effect after delivery of Customer’s merchandise. BIC Graphic reserves the right to photograph or show as samples the items produced by BIC Graphic without liability as to trademark, copyright or other proprietary rights, and Customers placing orders with BIC Graphic consent to such use. As to Customer’s placing custom calendar orders with BIC Graphic , BIC Graphic is and shall be the sole owner of all copyrights and other intellectual property rights now existing or hereafter coming into existence in and to any custom calendars (subject to Customer’s copyright, if any, in its own underlying artwork). Customer shall have a limited, royalty-free non -sublicensable license to view any draft/proposal versions of a custom calendar provided by BIC Graphic solely for the purpose of approving the product. Upon BIC Graphic’s receipt of payment in full, Customer shall also have a perpetual, royalty -free license to display and redistribute the final tangible version of the product delivered by BIC Graphic. However, unless otherwise agreed by BIC Graphic in writing, no such product, whether in final form or draft/proposal form, may be reproduced , modified, adapted, published, printed or used for a derivative work by Customer or any other party. All other rights are expressly reserved by BIC Graphic. Without limiting the generality of the foregoing, CUSTOMER ACKNOWLEDGES THAT COPYING OR PRINTING, OR CAUSING A THIRD PARTY TO COPY OR PRINT, ANY CUSTOM CALENDAR , OR CREATING A CALENDAR WITH A SUBSTANTIALLY SIMILAR SELECTION, COORDINATION OR ARRANGEMENT, WITHOUT BIC GRAPHIC’S PRIOR WRITTEN CONSENT, MAY CONSTITUTE COPYRIGHT INFRINGEMENT. Representations and Warranties: BIC Graphic will honor its Return Policy for any product that it determines does not meet its standards for quality and workmanship. BIC GRAPHIC DISCLAIMS ALL EXPRESS AND IMPLIED REPRESENTATIONS AND WARRANTIES WITH RESPECT TO ITS PRODUCTS INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.

Standard Appointment Calendars

Printing on the Outside Back Cover

$25 (G) set-up charge plus $0.11(G) running charge. Printable area approximately: Spiral: 10-1/4"w x 9-1/4"h; Stapled & Window : 10"w x 7-1/2"h

Combining Styles – Spiral, Stapled & Window

You can combine any of the standard appointment calendars. The imprint color, binding method (spiral, stapled, or window) and ad copy must remain the same on the total order, and you must order a minimum of 75 per theme.

Correct Format for Mailing Label Excel® Spreadsheets:

First NameLast NameCompanyAddress 1Address 2CityState Zip
John LincolnJohn’s GroceryApt. 7112 East 4th Street AnytownMN56085

Packaging Options

Item Envelopes Plain or Gift Envelopes Plain or Gift Inserted Poly Bags Chipboard Flat Mailer
Spiral Appointment $ 0.15(G) $ 0.23(G) $ 0.20(G) $ 0.11(G)
Stapled Appointment $ 0.15(G) $ 0.23(G) $ 0.20(G) $ 0.11(G)
Window Ad Appointment $ 0.15(G) $ 0.23(G) $ 0.20(G) $ 0.11(G)
Mini Appointment $ 0.15(G) $ 0.30(G) $ 0.20(G) $ 0.11(G)
Stick Up Calendars $ 0.09(G) $ 0.30(G)
4257 Complimentary $ 0.22(G) $ 0.20(G) $ 0.11(G)
4278 Complimentary $ 0.22(G) $ 0.20(G) $ 0.11(G)
6510 $ 1.50(G)

7990 $ 0.09(G) $ 0.30(G)
7999 $ 0.09(G) $ 0.30(G)
8002 $ 0.15(G) $ 0.30(G)